AI for
Operations & Distribution

We automate orders, invoicing, reconciliation and manual operations. We build AI applications that handle the operational work — so your people focus on what actually needs a human.

Built for
Transport companies Fulfillment centers Food distributors Operations providers
The problem

Your best people are doing
work AI should do

01
Your best people are stuck doing repetitive tasks
Every hour your team spends copy-pasting data, chasing confirmations, or sending update emails is an hour not spent on customers, decisions, and growth.
02
When someone is out, the operation suffers
Critical processes live in people's heads. When your ops manager is sick or a dispatcher is on holiday, things grind to a halt — or fall through the cracks entirely.
03
Off-the-shelf software doesn't fit how you work
Generic tools weren't built for your operation. Custom software takes months and costs a fortune. So you end up patching everything together with spreadsheets and workarounds.
04
No time to fix the problems everyone can see
The people who know the operation best are the ones buried in it. There's never a right moment to stop, step back, and actually improve how things run.
How it works

We build custom applications
to solve your unique problems

We don't sell platforms. We identify the role costing your team the most time, build an AI worker to handle it end-to-end, and prove it works before asking for more.

01

We map your operation

One session with your team to understand the job — what triggers it, who handles it today, and where it breaks.

Week 1
02

We build your AI application

A working AI connected to your existing systems — email, WhatsApp, your TMS, your ERP. You see it in action before we go live.

Week 2–3
03

They start working. Then we build the next one.

Once your first AI worker is running, the second is a much easier conversation. We grow your AI team one role at a time.

Week 4+
Common use cases

Some of the applications we have built

Order Entry

Orders received via email, WhatsApp, or phone are read, interpreted, and entered directly into your ERP or system — without anyone touching a keyboard. No re-typing, no errors, no delay.

100%automated entry
0manual re-typing
Invoice Reconciliation

Automatically matches carrier and supplier invoices against contracts and purchase orders — flagging discrepancies, filing disputes, and keeping a full audit trail without anyone touching a spreadsheet.

100%invoices reconciled
10%cost savings recovered
Customer Service

Over web chat, phone, or email — providing 24/7 access to updates and handling enquiries with ticket creation, follow-up, and escalation when a human is truly needed.

100%response rate
50%+handled autonomously
Claims

Detects invoice discrepancies and operations incidents, then automates the full claims process to providers — generating documents, sending communications, and tracking every case to resolution.

90%faster claims filing
0manual paperwork
Payment Collections

Following up on unpaid invoices with intelligent escalation sequences, phone-tree navigation, and document verification — keeping a full audit trail without anyone chasing manually.

119xROI on cash collected
0manual follow-ups
PROOF OF WORK

See it in action

01 · ORDER ENTRY

Orders in any format, automatically into your ERP

A distributor was receiving ~200 orders/day by email, WhatsApp and phone. Each one had to be manually typed into SAP. We built an AI that reads every incoming order — regardless of format — and creates the entry automatically.

100%
automated entry
3 min
avg processing time
0
manual re-typing
Gmail
Buscar en el correo
Pedido semana 24 - Distribuciones García
JG
Josep García <pedidos@garciadist.es>
para: pedidos@miempresa.com
Buenos días,
Os paso el pedido para la semana que viene:

- REF-0012 Aceite girasol 5L × 24 uds
- REF-0048 Harina trigo T55 × 10 sacos
- REF-0091 Azúcar blanquilla 1kg × 50 uds

Entrega el martes si es posible. Gracias
ARKFLOW AI
✓ 3 referencias
✓ Cliente: García
✓ Entrega: martes
ERP → Creado
#PED-2024-1847
✓ Confirmación
enviada al cliente
2.3s
02 · INVOICE RECONCILIATION

Every invoice matched against contract. Discrepancies filed automatically.

A food distributor was paying carrier invoices without checking them against rate cards. We built a reconciliation engine that compares every invoice line against their contracted rates and auto-files disputes.

100%
invoices checked
8-12%
overcharges found
0
manual review
Discrepancia en Factura #GLS-2024-8821
Barcelona → Madrid · GLS Spain · 3 incidencias
Revisado 14:22
● Automático
CONCEPTO
CONTRATO
FACTURADO
Porte Zona B (14 envíos)
€4.20/ud
€4.20 €6.20
Recargo energético
×1
×1 ×2
Servicio no contratado
+€156.00
FACTURA
€14,280.50
CORRECTO
€14,018.50
DIFERENCIA
+€262.00
✓ Reclamación enviada
03 · CUSTOMER SERVICE

Every inbound query answered instantly. 24/7. Without adding headcount.

A transport company was receiving 80+ daily queries about bookings, delays and invoices. The AI handles all routine enquiries, escalates only what needs a human, and logs every interaction automatically.

100%
response rate
< 30s
avg response time
60%
resolved autonomously
¿Cuándo llega mi pedido #PED-1847? No he recibido confirmación.
Hola, tu pedido #PED-1847 está en tránsito. Salida confirmada hoy 09:42. Entrega estimada: mañana antes de las 14h. ¿Necesitas algo más?
Perfecto, gracias.
Response time: 18s · Resolved autonomously
04 · CLAIMS

Incidents detected. Claims filed. No manual work.

When a shipment is lost, delayed or damaged, filing a claim used to take an ops person 20 minutes per case. Our AI detects the incident, compiles the evidence, generates the claim document and sends it to the carrier automatically.

90%
faster filing
100%
incidents actioned
0
manual paperwork
claims-agent · running
⚡ Incident: Shipment #TRK-9912 — 48h delay
Client: Supermercados Norte SL
→ Pulling tracking history...
→ Attaching POD + delivery exception
✓ Claim generated: CLAIM-2024-0441
✓ Sent to carrier: GLS Spain ops@gls.es
Total time: 41s
05 · PAYMENT COLLECTIONS

Unpaid invoices followed up. Automatically. Without anyone chasing.

When invoices go unpaid, the AI sends a calibrated sequence of reminders — escalating tone and channel as days pass — without anyone having to manually follow up or make awkward calls.

119x
ROI on cash collected
+34%
collection rate
0
manual follow-ups
INVOICE #FAC-2024-0219 · €4,800 · DUE: 15 days ago
Day 1 — Friendly reminder
Email · sent 09:00
✓ Opened
Day 7 — Follow-up
Email + WhatsApp
✓ Replied
Day 15 — Escalation
Email + call scheduled
⏳ Pending
How we work

From first conversation
to live in weeks.

01
Discovery

We spend time with your team to understand the operation — which roles are the most time-consuming, where things break, and what a win looks like. No slides, no proposals. Just honest conversation.

One session. We come to you.
02
Build

We build your AI application connected to your existing tools — email, WhatsApp, your TMS or ERP. You see a working prototype before anything goes live. If it's not right, we fix it.

2–3 weeks. You approve before deploy.
03
Deploy

Your AI application goes live and starts handling the work. We monitor, tune, and support.

Live in weeks. Autonomous forever.
Get started

Ready to start your transformation?

One conversation. We'll identify the role costing your team the most time and show you exactly what your first AI application would handle.